Studio (Office) Assistant

New York City
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Job Scope and Major Responsibilities:

  • Greets visitors upon arrival and escorts to appropriate meeting room(s) and/or waiting area

  • Serves as initial contact on the phone. Routes calls appropriately and/or takes detailed phone messages

  • Manages partner’s day – to – day schedules and calendars; manages and/or sends meeting invitations

  • Prepares travel arrangements. This includes but is not limited to managing new and/or existing reservations, ensuring compliance with company travel policies, keeping track of receipts and itineraries

  • Performs general administrative duties: Basic office filing and organizing, Sets up conference room(s) and/or office spaces before and after important events and/or meetings, Maintains appearance of main studio, kitchen, and conference rooms, Ensures kitchen and bathrooms are clean and stocked properly, Loads and unloads dishwasher as needed, Brews fresh pots of coffee throughout the day, Keeps inventory of office supplies and groceries; makes studio manager aware of low stock items/materials Orders lunch/beverages as needed, Sorts, distributes, and/or sends mail, packages, and deliveries

  • Assists with initial and/or follow up sales inquiries received via telephone, email, and/or online

  • Performs basic data entry in CRM database including create new or updating existing sales leads

  • Maintains company client contact list; adds or edits contacts in Google workspace

  • Assists marketing team with PR opportunities, social media posts, website and/or portfolio updates, preparing RFP and selected proposal documents as needed

  • Perform other tasks as needed

Required Qualifications:

  • 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role

  • College degree preferred but not required

  • Maintains the highest level of professionalism and confidentiality

  • Proficiency with Google Workspace and Microsoft Office

  • Possesses basic computer skills and can learn new applications

  • Excellent verbal and written communication skills, is extremely organized and detail - oriented

  • Exceptional customer service and interpersonal skills

  • Initiative-taking, courteous and approachable